4 Downloadable Inventory List Templates [Free]

No inventory management strategy is one-size-fits-all. Different products require unique specifications — and you must account for all of them in your inventory management process.

With all this variance, inventory management can be extremely time-consuming if you are constantly looking for ways to track changing product information.

The solution? A customizable inventory list template that accounts for all the necessary information you need to record for a product. With an inventory list template, you can easily update your numbers, see all your products in one place, and glean insights from data in your spreadsheet.

As a small business owner, you need a template to account for the nuances of your market, like seasonality, supply chain variance, and more. As a result, it’s important to find a template catered to your specific industry. Below, you can explore and download the following inventory list templates:

1. Simple inventory list template
2. Retail inventory list template 
3. Manufacturing inventory list template
4. Wholesale inventory list template

Later on, we’ll explain what all templates should include, how you can create a template for your business, and the benefits of automating your inventory management process.

1. Simple inventory list template

In its simplest form, an inventory list includes basic product information like price, description, and quantity.

Product sellers dealing with only a few products can leverage a simple inventory list but may need to pivot to a more complex template once inventory needs become more involved. Download the template below to get started.

Download spreadsheet

PDF | Excel | Google Sheets

2. Retail inventory list template

Retail inventory management templates can be relatively similar to simple inventory templates, but should track a few more components like:

• SKU or product code for tracking similar products

• Manufacturer for tracking different supplier information

• Days per reorder to track how long reorders take for specific products

Once you sell more products regularly, it’s pivotal to know what your turnaround times look like. Include days per reorder in your primary inventory list so you can reorder in advance and never run out of stock.

Download spreadsheets

PDF | Excel | Google Sheets

3. Manufacturing inventory list template

For manufacturers, tracking inventory presents a separate set of challenges because you have to track four different categories of inventory:

• Raw materials or assembly parts: Resources used to manufacture goods

• Work-in-progress (WIP) inventory: Inventory that’s either assembled or sold

• Finished goods: Products that have gone through the manufacturing process

• Material, repair, and operations inventory (MRO): Inventory used in the production process but not seen in the end product

Accurately tracking manufacturing inventory is particularly important, as miscues can lead to more considerable supply chain repercussions, slower manufacturing lead times, and fractured customer relationships. Manufacturers also track lead time to understand how long it will take to get specific products to customers.

Manufacturers track relatively the same product information as retailers, but batch goods into four different categories, as seen below:

Download spreadsheets

PDF | Excel | Google Sheets 

4. Wholesale inventory list template

Wholesale inventory list templates need to account for the warehouses or large volumes of inventory that wholesalers deal with to accurately keep track of all their products. As a result, wholesale inventory lists additionally track:

• • Bin number: The bin the product is located in
  • Location in the warehouse: Precisely where the bin is located

• Unit: How the product is tracked (individual unit, box, package, etc.)

Being as specific as possible is key when accounting for location. Our template drills down to the exact row and slot that products are located in.

Download spreadsheets

PDF | Excel | Google Sheets 

What is an inventory list template?

Inventory list templates help businesses track and manage stock by providing an organized spreadsheet where all product information can live. While inventory list templates will vary by industry, some universal elements include:

• Item name
• Item description
• Item size
• Price
• Quantity in stock
• Reorder level
• Reorder time
• Inventory value

With all this information in one place, it’s easier to quickly see:

• How much product you have in stock
• What you need to reorder
• How long it will take to get more stock
• Which products perform well and which don’t

Customizing your inventory template

Tailoring your inventory template to suit your business operations and goals is crucial for maintaining accuracy and efficiency. Begin by identifying the essential columns your inventory sheet needs, such as categories for materials, item counts, reorder thresholds, and supplier details. These foundational elements allow you to streamline data tracking while avoiding unnecessary clutter.

For instance, project-focused businesses may benefit from columns that differentiate tools and equipment by project phases. Maintaining updated records is critical, so be sure to enter information promptly and align updates with real-time inventory changes. With a customized template, your inventory management becomes more organized and actionable.

Essential elements of an inventory fill list

A well-structured inventory fill list provides a comprehensive overview of your inventory, ensuring you always know item availability and total value. Start by tracking the total stock count for each item and setting minimum reorder thresholds to avoid shortages.

Using industry-specific inventory templates—whether in Excel or Google Sheets—lets you centralize key details in one place. This structured approach to inventory tracking highlights patterns and ensures more accurate reporting for your inventory management system. A clear, systematic inventory fill list is foundational to making informed business decisions and improving operational efficiency.

How to create an inventory spreadsheet

If you elect to create an inventory spreadsheet yourself, you can do so in a few simple steps. Here’s how:

1. Open a spreadsheet and add your company branding

All you need to create an inventory list template is a spreadsheet. You can create one through Google Sheets or Excel or expedite the process with a template like ours.

Create unity and consistency across verticals by adding your company’s branding to your spreadsheet. This list will serve as your single source of truth, so it’s best to include branding.

2. Add your categories

Next, you add your columns or categories. This will be the information you need to regularly track and update, like available quantity, item description, price, reorder time, etc.

If you’re starting from scratch, using a pre-fixed template is helpful so you know you’re not leaving any columns out.

3. Fill in your product information

Once you create the structure for your spreadsheet, you can then fill it in with current product information. Perform this step slowly and carefully. All product information must be accurate when you’re filling out your spreadsheet.

4. Name and save your file

Once you’ve filled out your spreadsheet with product information, name and save it. Make sure you’re calling it something specific and relevant. You’ll be frequently accessing it, so be sure you’re naming it something you’ll be able to find easily.

5. Update it regularly

The job is far from over after you create your spreadsheet. The next step will be to update it regularly so product information is always up to date and accurate. This means:

• Updating quantity after products sell
• Updating quantity after products get back in stock
• Updating price if you make changes
• Adding items if you get new stock

This can be a major headache for product sellers, especially if you need to spend time on other projects. Automated inventory management will do this for you and can be a significant timesaver for small businesses looking to ditch spreadsheets.

Avoiding common inventory management pitfalls

Even with robust tools and templates, common pitfalls can disrupt your inventory management system. Failing to regularly update your inventory sheet often leads to inaccurate reports and costly shortages. Additionally, neglecting to track tools and equipment for maintenance or replacement can hinder business functionality.

To minimize errors and inefficiencies, consider automating your inventory processes. Automation saves time and reduces human error, allowing you to manage inventory levels effectively and maintain the fluidity of goods and services across your business.

Benefits of automating your inventory list

The major shortcoming of spreadsheet templates is their inability to grow as your business does. As you gain customers and increase sales, your time spent updating your spreadsheets will also grow — time you should be dedicating more time to growing your business.

Additionally, as business takes off, more processes will enter, and the equation and existing processes will become more complex. You’ll need to think about warehouse management, supply chain optimization, and planning how to scale your business.

With all this on your plate, you won’t have time to manually update a spreadsheet, and your time may be more valuable spent somewhere else. Opting for an automated inventory management software like Cin7 allows you to connect all your processes in a single source of truth designed to grow and scale with your business.

With an automated system, you can:

• Save time: With automation, you won’t have to spend time manually updating your spreadsheets.
• Optimize inventory turnover ratio: A comprehensive solution will set reorder points for you to achieve a good inventory turnover ratio.
• Provide better demand forecasting: Software solutions include built-in demand planning capabilities so you can always be ahead of the curve.
• Improve accuracy: When you manually update your inventory, you’re susceptible to human error that can throw your data off track.
• Enhance growth: Inventory management software scales with your business.

Enhancing the value of your inventory list

An optimized inventory list not only tracks stock but also informs strategic decisions. Comprehensive inventory templates that include product details, purchase orders, and equipment inventory data help you identify trends and sales patterns.

Organized columns on your inventory sheet allow for detailed analysis, offering a clearer understanding of stock value and growth opportunities. Regular updates, coupled with the right inventory management platforms, ensure your business stays competitive and prepared for market changes.

Frequently asked questions

Still wondering about how to get started with your inventory list? We’ve got you covered. Here are a few common questions and answers about creating a comprehensive inventory list.

How do I make a simple inventory list?

You can make a simple inventory list by opening a spreadsheet, listing your products and relevant categories about your products, and then filling in those categories with product information.

Once you create this spreadsheet, you’ll update it as product information changes.

How do you make a good inventory spreadsheet?

The best inventory spreadsheets remain consistently updated, track all pertinent categories, and are well-organized.

Additionally, make sure you’re using a platform that your team is comfortable and familiar with. Excel and Google Sheets are effective choices when it comes to building an inventory list.

Can Google Sheets be used for inventory?

You can use Google Sheets for inventory lists the same way you’d use Excel. If your team uses Google Workspace already, using Google Sheets can be an effective way to guarantee all team members have access to the inventory list.

Automate inventory lists with Cin7

Having a spreadsheet for inventory can be effective in the early stages of your business, but it’s not a scalable strategy.

Inventory management can become an overwhelming and complicated task. Instead of editing and updating spreadsheets, explore a system that does all this for you — and more.

Cin7 employs Connected Inventory Performance to help small businesses grow with ease. With an advanced suite of features and an emphasis on automation, Cin7 takes the legwork out of inventory management so you can focus on building your business.

Start a free trial today to learn more